Event Session Selection Process
I think there is still differing ideas on how the event sessions will be selected. Rather than take Alex's video discussion off base, or try to go back to the discussion where I thought it was cleared up, I want to see if we might try to clarify it here.
Note: This is not an un-conference approach which is too adhoc, I believe, for a conference of this quality.
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This is the Event Session Selection Process I thought we were following:
1. Many months before the event, planners (Robert and the rest of us) will agree on several conference Tracks (ex. Development, Community, Site Building and UI Design, Business, etc.)
2. 5 months before the event: community will be encouraged to get an ID on the Event Site so that they can submit ideas about Topics they want to see presented.
3. 4 months before the event: community members will be invited to submit session ideas they are willing to present for the Tracks specified.
For example, RDF Output submitted by Betsy in the Development Track; or, GPL Business Models submitted by Joe in the Business Track).
Community sessions submissions will be publicly available on the Event Web site and will be at least 1 page in length with details on the proposed presentation.
4. At the same time, those who hope to attend will review the proposed sessions and vote for what they want to see at the conference. Voting will be open for about a month.
5. 3 months before the event: event organizers will publish sessions with the most votes in each Track.
If a session was not selected, the material can still be provided on the site. That way, someone not selected to speak is still able to share knowledge with others.
6. 3 months before the event: event organizers will publish Keynote Speakers (this won't be a popular vote) on the Event Site. Keynotes will hopefully be well known people who work with free software, although not necessarily members of the Joomla! community.
7. 3 months before the event: Ticket sales will begin. Early bird pricing will be used to help encourage sales.
8. Prior to the event: changes to tracks will be made when a speaker indicates they cannot attend or if a topic is considered so important that it is felt it must be added to the track. Those changes will be posted right away.
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Okay - how does that description fit with your understandings of the Session selection process?
Edit: changes based on feedback
Note: This is not an un-conference approach which is too adhoc, I believe, for a conference of this quality.
++++
This is the Event Session Selection Process I thought we were following:
1. Many months before the event, planners (Robert and the rest of us) will agree on several conference Tracks (ex. Development, Community, Site Building and UI Design, Business, etc.)
2. 5 months before the event: community will be encouraged to get an ID on the Event Site so that they can submit ideas about Topics they want to see presented.
3. 4 months before the event: community members will be invited to submit session ideas they are willing to present for the Tracks specified.
For example, RDF Output submitted by Betsy in the Development Track; or, GPL Business Models submitted by Joe in the Business Track).
Community sessions submissions will be publicly available on the Event Web site and will be at least 1 page in length with details on the proposed presentation.
4. At the same time, those who hope to attend will review the proposed sessions and vote for what they want to see at the conference. Voting will be open for about a month.
5. 3 months before the event: event organizers will publish sessions with the most votes in each Track.
If a session was not selected, the material can still be provided on the site. That way, someone not selected to speak is still able to share knowledge with others.
6. 3 months before the event: event organizers will publish Keynote Speakers (this won't be a popular vote) on the Event Site. Keynotes will hopefully be well known people who work with free software, although not necessarily members of the Joomla! community.
7. 3 months before the event: Ticket sales will begin. Early bird pricing will be used to help encourage sales.
8. Prior to the event: changes to tracks will be made when a speaker indicates they cannot attend or if a topic is considered so important that it is felt it must be added to the track. Those changes will be posted right away.
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Okay - how does that description fit with your understandings of the Session selection process?
Edit: changes based on feedback
Views: 1
Replies to This Discussion
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Permalink Reply by Mitch Pirtle on -
Sounds logical to me - and vaguely familiar ;)
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Permalink Reply by Oleg Nesterov on -
Amy, this looks like a good roadmap. Thanks.
I assume there will be a lot of people wanted to speak, so one thing I'd want to mention is: for those who weren't chosen as speakers it would be great to have a page on the Event website with their presentations and/or descriptions. There are many Joomla-people with a good reputation so I think attendees will chose them first (by names), and you know it often happens that someone is missed. -
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Permalink Reply by Amy Stephen on
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@Mitch - whatever are you talking about??? ;-)
@Oleg - good idea on allowing presentations that were not selected to at least be shared.
@All - let's keep adding adjustments here to try to get the basic schedule down.
I had a GREAT talk with Alex. He wants to add a month in front where community can recommend session ideas. Then, people can encourage speakers with that expertise to submit sessions for voting.
So, I'll update for Oleg and Alex's ideas - and encourage more feedback from the rest of you. -
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Permalink Reply by Alex Kempkens on -
Thank's Amy for summarizing this and the talk we had to clarify.
One idea which goes along with Oleg is that we also could offer a room may be even track for so called "lightning talks". Normally those talks are about 5-10 minutes and allow you to briefly present new ideas. @Mitch you had been at JDC, these talks there had been quite helpful, or? I just viewed them from the distance and thought they are interesting even so I was missing the talks about the topics afterwards.
Alex -
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